WOODWORKERS ASSOCIATION OF ARKANSAS
BY-LAWS
Amended May 7, 2024 by vote of the membership
Section 1. The name of this association shall be the Woodworkers Association of Arkansas, to be chartered by the State of Arkansas as a corporation, otherwise known as Woodworkers Association of Arkansas, Incorporated, a nonprofit association.
Section 2. The purpose of the Association shall be to encourage excellence in woodworking by the exchange of ideas through association, programs, demonstrations, and discussion among those interested in the art of woodworking.
Section 3. The Woodworkers Association of Arkansas will be non-partisan, non-sectarian, and non-profit.
Article I - Name and Purpose
Section 1. Membership in the Association shall be open to any individual or business interested in the art of woodworking.
Section 2. While participation in meetings is open to all, membership may provide certain privileges and benefits not available to non-members.
Article II - Membership
Section 1. The Association shall hold an annual meeting at the December meeting, the place and date to be determined by the Board. The meeting shall be for the election of officers and directors and other business regularly before the Association.
Section 2. Regular meetings shall be held monthly unless changed by a majority vote of the Board.
Section 3. Special meetings may be called by the President or by a majority of the Board. When such a special meeting is called, the membership shall be notified of the time and place by email or text.
Section 4. Members present at any scheduled meeting shall constitute a quorum for the transaction of any business.
Section 5. Minutes of any business meeting of either the Board or of the membership shall be the official record of the proceedings of the association. Minutes of the Board shall be approved by a majority o the Board; minutes of the membership business meeting shall be approved by a majority of members present at the next business meeting.
Article V - Meetings
Article III - Board of Directors
Section 1. The Association shall be governed by a Board of Directors (hereinafter referred to as “the Board”), which shall be composed of:
A. Officers
1) President
2) Vice President
3) Secretary/Treasurer
4) Newsletter Editor
B. Directors (Four)
C. Immediate Past President
Section 2. No officer or director shall receive any salary or fee for serving; however, he/she shall be entitled to reimbursement for approved expenses incurred in carrying out his/her duties.
Section 3. The Board shall transact the business of the Association. A simple majority vote shall govern unless otherwise specified. The Board shall authorize all expenditures and shall not create any indebtedness in excess of association income.
Section 4. Any officer or director may be removed from office as a result of failure to fulfill the duties of said office or for conduct determined not in the best interests of the Association. Said removal can only be effected by a two-thirds (2/3) vote of the members present at any regular or called meeting.
Article IV - Duties of the Board
Section 1. The President shall:
A. be the presiding officer, responsible for presiding at meetings of the Board and Association;
B. decide all points of order; and,
C. in the absence of the Secretary/Treasurer, appoint a Board member to serve as acting, for the purpose of recording minutes of the meeting.
Section 2. The Vice President shall:
A. preside in the absence of the President; and,
B. in case of a vacancy in the office of President, succeed to the office of President for the remainder of the term.
Section 3. The Secretary/Treasurer shall:
A. prepare minutes of any Board or any membership business meeting and retain a record of the approved minutes;
B. be the official custodian of the funds of the association and also disbursing officer;
C. be responsible for keeping accurate records of income and disbursements;
D. maintain the official membership rolls of the Association; and,
E. file all required state and/or federal forms.
Section 4. The Newsletter Editor shall prepare a periodic newsletter that shares the program and activities of the most recent meeting of the Association, and publish any other information related to the Association as directed by the Board.
Section 1. Association dues may be levied upon approval of two-thirds (2/3) of the association membership. Association dues, if levied, shall be paid to the Secretary – Treasurer.
Section 2. Payment of membership dues shall be at the December business meeting for the following full calendar year. Dues may be paid at any subsequent meeting, but no membership benefit shall be available until annual dues are paid in full.
Article VI - Dues
Article VII - Obligation of Indebtedness
Section 1. No member shall incur any financial or other obligation of the Association without the formal approval of the Board.
Section 1. Proposed amendments to these bylaws shall be presented in writing to the President who in turn shall provide a copy to Board members. The proposed amendment(s) is/are to be included in the notice provided to the membership by the Secretary/Treasurer, reminding members of the next scheduled meeting. The amendment(s) is/are to be discussed at this meeting and voted upon at the next scheduled business meeting. An affirmative vote of two-thirds (2/3) of the members present and voting shall be necessary for adoption. The President shall take appropriate steps to ensure that voting is by members only.
Section 2. Scrivener edits of errors in punctuation or other grammatical issues which clearly do not affect the intent or the purpose of any section may be approve by the Board and do not require a vote of the membership.